The meeting wascalled to order at 6:11 p.m.
Commissioners in Attendance:
Kaye E. Burnside,Tony Coln, John Cullen, Supervisor Donna Gerber, Terrissa Hein, Violet Smith,Kathleen Tabor, Dr. Michael Zwerdling
Alternates in Attendance:
Mary Foran, Ronda Garcia,
Item 3.0 PublicComment on Implementation Plan
TheCommission received public comment on the Implementation Plan.
Item 4.0 Consent Items.
Item 4.1 Approve Minutes.
The Commission voted to approve the Minutes for September 11, 2000 andthe September 15, 2000 Meeting Notes as amended.
Item 4.2 Acknowledge Monthly Financial Reports.
Executive Director Blasingame
Commissioner Cullenupdated the Commission that the ad hoc Investment Committee met with the CountyTreasurer, Bill Pollecek, and reviewed the accounts and discussed reportingneeds, when we would like to see reports, etc.Bill assigned a person to work directly with the Commission to assistwith putting together an outline of the range of investing.
Item 5.0 OldBusiness.
Item 5.1 Update fromImplementation Committee.
Commissioner Tabor updated the Commission on the work of theImplementation Committee, stating that the Committee worked on the plans afterthe retreat and then posted them on the web site to allow the public anopportunity to review the Implementation Plan.Commission Tabor then asked if there was agreement from the Commissionto move forward with the Implementation Plan.
Grants Program Manager Lisa Johnson presented a timeline to theCommission that included potential release dates, return dates, and a processfor allocating funds.
CommissionerTabor requested that any Commissioner who would be abstaining from voting, dueto a conflict of interest, identify themselves.
It was identified that a conflictof interest would apply to the Health Services Department and CommunityServices Department.
The Commission unanimously voted to move forward with the ImplementationPlan.
Item 6.0 NewBusiness.
Item6.1 Discussion and Approval of Grantmaking Process.
Commissioner Tabor informed the Commission about the grantmakingprocess, and that the Implementation Committee will work on developing theRFPs, RFQs, etc., which would be sent to Commissioners before the nextmeeting for comments, except for Commissioners with a conflict of interest.
Grants Program Manager Lisa Johnson then informed the Commissionersabout the process for notifying community based organizations about RFPs,bidders conferences and any workshops that will be held, as well as the reviewand selection process for RFPs.
The Commission agreed to move forward with the stated grantmakingprocess.
No Public Commentwas given.
Commissioner Cullen updated the Commission on the development of rolesand responsibilities and identifying permanent committees and ad hoccommittees. He stated that the Chair,Vice Chair, and Operations Committee will develop these concepts to bepresented to the full Commission.
Item 6.3 Discussion of Civic Engagement RFP.
Alternate Foran distributed a handout to the Commission and discussedthe Civic Engagement Project Year 2 funding proposal. She requested the Commissioners feedback on staffing plans, goalsfor civic engagement, and the civic engagement team.
The Commission discussed the handouts.
The Commission agreed to move forward with the concept proposed for theCivic Engagement funding proposal.
Item 6.4 Executive Directors Report.
Executive Director Blasingame informed the Commission of the following:
o A Summaryversion of the Strategic Plan has been developed, in both in English andSpanish. This will be placed inlibraries, the Board of Supervisors offices and other elected officialsoffices.
o The Commissionbrochure is being revised by ORourke and Associates and we should have a finalcopy in the next month.
o It was statedat the September retreat that people would like to have a picture to explainwhat we are talking about, therefore, we will be hiring a graphic recorder toput what we are talking about in a format that will explain to people what weredoing. It will become our travelingroad show.
o There havebeen some issues raised around the steps the State Commission is taking towardthe evaluation component. At the StateCommission meeting, they voted against the evaluation plan that had been set inplace. There is agreement that SRI andIBM will work with the local counties that have already implementedevaluations. The purpose is to look atwhat exists, what are the commonalities, etc. and this will be a three or fourmonth process to look at what we want to do with evaluation.
o Weve beenworking with the Prop 10 TA Center, and they will no longer be providing directservices as they were over the past year.The Prop 10 TA Center will still exist for local Commissions and willalso be expanded to provide assistance to Commission grantees, but will be partof the Executive Directors Association in the future.
o I carried theCommissions message about funding local entities to the State Commission andwill follow up with the State staff.There is an agreement among local Commissions that there could be morethan an acknowledgement in the State RFP process.
o The next StateCommission meeting will be held on October 19th in Napa.
o Our annualaudit is being conducted with an outside CPA firm and is due October 15th.
o I wasnominated by the Executive Directors Association to be one of three ExecutiveDirectors to be on the Diversity Advisory Committee, which is the onlycommittee that advises the State Commission.
o The Safe Fromthe Start conferences will be regional conferences all over the state.
Public Affairs Coordinator, Gabriela Castelan presented an update to theCommission on the pieces of legislature that the Commission has been watchingduring the last session.
Item 7.0 NextCommission Meeting.
The Commissionagreed to hold a meeting on October 16, 2000 at 6:00 pm.
Item 8.0 Adjournment.
The meeting wasadjourned at 8:00 p.m.